REQUEST FOR PROPOSALS (RFP)

REQUEST FOR PROPOSALS (RFP)

JUVENILE GANG INTERVENTION PARTNERSHIP PROGRAM

SUBCONTRACTUAL SERVICES

Section I. General Information

A. Issuing Office

This Request for Proposals (RFP) is issued by the Youth Network Council, as a requirement of its contract with the Chicago Police Department.

B. Purpose

The Youth Network Council is seeking Proposals for Subcontractual Services from organizations who are capable of providing 24-hour responses to all districts in Police Area 4 at time of arrest, YASI assessments, counseling, and case management and coordination of services. Area 4 includes police districts 1, 10, 11, 12 and 13 (see attached area map). Interested organizations may respond to this RFP by submitting a proposal. This RFP provides interested organizations with the necessary information to prepare and submit a Proposal to the Youth Network Council.

Available Funds Dollar Amount: A Maximum of $500,000

Available Contracts: Contracts Will Not Exceed Total Dollar Amount

Police Area: Area 4 (Districts 1, 10, 11, 12, and 13

C. Preparation of Proposals

The Respondent must submit one original and three (3) copies of the Proposal. Preparing the format and content of the Proposals should be done in accordance with the instructions herein. Any proprietary material, which the Respondent wishes to remain confidential, must be clearly marked as such.

D. Subcontract Term

The subcontracts resulting from this RFP are scheduled to begin May 1, 2003 and run through March 31, 2004. Due to the nature of the federal funding for these contracts, all proposed activities must be performed within that time period.

E. Information about the contents of the RFP

If the Respondent contemplating submitting a Proposal is in doubt as to the intended meaning of any part of the RFP, the Respondent may seek assistance from Juanita Smith, Program Coordinator, Youth Network Council at (312) 704-1257 ext. 319.

F. Information about the Procurement Procedures

All information regarding the dates and time for submitting Proposals, for scheduling any oral presentations deemed necessary, or procurement procedures in general may be directed to Juanita Smith, Program Coordinator at (312) 704-1257, ext. 319.

Section II. Selection Process

An Evaluation Committee comprised of representatives from the Youth Network Council (excluding current subcontractors) will review and evaluate the Proposals in accordance with the Evaluation Criteria. The Evaluation Committee will recommend potential awardee(s). The recommendation will be presented to the Chicago Police Department and the Illinois Criminal Justice Information Authority (ICJIA) who must approve the selection.

The Youth Network Council reserves the right to: accept or reject any or all Proposals; to take exception to parts of Proposals; to request written or oral clarification of Proposals and supporting materials; or to cancel this Request for Proposals process if it is in the best interest to do so. The Respondents may be asked to clarify their Proposals by making a presentation, performing a demonstration, or hosting a site visit. The Youth Network Council reserves the right to subcontract with more than one provider organization in order to fulfill the objectives and requirements of this grant.

Section III. Description of the Juvenile Justice Intervention Partnership Program

A. Background Information

The Illinois Criminal Justice Information Authority (Authority) awarded the City of Chicago federal Juvenile Accountability Incentive Block Grant (JAIBG) funds based on a formula combining local law enforcement expenditures and reported Part I violent crime rates. The Chicago Police Department has been designated by the City of Chicago to administer these funds and to prepare and submit, the required Coordinated Enforcement Plan to Reduce Juvenile Crime (Plan) to the Authority for approval, any resulting contract will be funded utilizing only JAIBG funds.

The Chicago Police Department (CPD) realized early in the planning process that programming juvenile justice funds could not and should not be done in isolation. As a result, the Chicago-Cook County Juvenile Gang Intervention Partnership Model was designed to involve the full range of juvenile justice system agencies as program partners. CPD convened a Working Group consisting of representatives from police; prosecution; juvenile probation; juvenile court; juvenile corrections; public schools; and other youth advocacy organizations. A more comprehensive multi-agency Juvenile Crime Enforcement Coalition (JCEC) was next created to officially approve the program strategies and budget outlined in each program phase, starting with a pilot program in Police Area 1 of the City and continuing through program expansion to Police Areas 2 and 4.

The Plan itself is based on the ABalanced and Restorative Justice@ (BARJ) model or philosophy adopted by the Illinois Juvenile Justice Reform Act of 1998. Under this juvenile justice system approach, Illinois has made a decision to balance the needs of the offender with the rights of the victim and safety of the community. The Plan seeks to adhere to the following three components of the BARJ model:

< To ensure that youthful offenders recognize their accountability to their victims and their community;

< To help youthful offenders to develop their competencies and to become more productive and responsible in their community; and

< To ensure that the community is protected by a juvenile justice system that encourages the use of graduated sanctions or appropriate intervention strategies.

One of the Plan=s anticipated outcomes is the reduction of juvenile crime and violence in each selected Police Area. To address this goal, the expanded Juvenile Gang Intervention Program (Program) will target juvenile offenders aged 10-16 who have no more than three arrests and show evidence of significant risk factors for continued involvement in the juvenile justice system. To implement this goal, nearly two-thirds of the City=s JAIBG funding has been allocated for contracts with organizations capable of providing case management and service referral to meet the needs of the target population. For purposes of this funding, case management services are services targeted at youth who have been station adjusted by the Chicago Police Department to prevent further involvement in the Cook County Juvenile Justice System. The objective of case management services is to increase the number of youth who successfully complete conditions imposed by both informal and formal station adjustments. Under the BARJ model adopted by Illinois law, station adjustments are considered to be an authorized immediate intervention option for the juvenile justice system.

B. Grant Objectives

Because it is critical to provide services to youth and their families in order to divert youth from involvement in the juvenile justice system, this Request for Proposals seeks to identify an organization or organizations capable of providing 1) case management for each program participant over the six-month period of a station adjustment and 2) coordination of services for each program participant.

The following are the specific objectives for the use of the grant money:

< Increasing the effectiveness of the station adjustment process through improved case management, appropriate referrals, and extensive monitoring; and

< Increasing the availability and accessibility of community-based services needed to assist the juvenile in complying with station adjustment conditions; and

< Stimulating development of the community=s infrastructure concerning the range of service options and interventions for addressing the needs of the target population.

Section IV. Evaluation Criteria

The Evaluation Criteria to be used for the review and selection of Proposals are as follows:

Proposals will each be scored out of a total of 100 possible points. The maximum points per section are as indicated:

(I) Respondent=s Qualifications-35 points; (II) Program Design-35 points; (III) Familiarity with Juvenile Justice Issues – 20 points; and (IV) Cost-Effectiveness – 10 points.

Respondent=s Qualifications

Respondents must identify any relevant experiences of their organization pertaining to working with juvenile offenders, any relevant experience in delivering the proposed services, and any experience in developing a collaborative effort with the Chicago Police Department or other juvenile justice system organizations. Respondents must include a list of their existing partner agencies or local service providers with linkage agreements.

Respondents must be knowledgeable about juvenile justice system operations and must have established working relationships with the Chicago Police Department and the Chicago Public Schools. Respondent organizations must be capable of providing services located in Area 4, must be able to demonstrate their awareness of the cultural aspects of the service area, and must describe their abilities to address the cultural needs of the target population.

Program Design: 24-hour District Response, Assessment, and Case Management Services

Respondents must demonstrate the capacity to serve a maximum of 300 active cases throughout the contract period. For the purposes of this RFP, subcontracted services within the targeted police area must meet the following requirements:

24-Hour Response to District at time of Arrest

Respondents must be able to demonstrate a capacity to provide twenty-four (24) hour response to all districts in Area 4. This will require adequate staffing to provide a prompt response to the police district stations at the time of a juvenile’s arrest.

YASI Assessment Services

Respondents must be able to demonstrate that program staff will be familiar with the Youth Assessment and Screening Instrument (YASI) Pre-screen and Full Assessment in order to determine level of services required for each participant, and will be able to provide a mechanism for ongoing case management services, client monitoring and programmatic outcome data analysis.

Case Management:

Respondents must be responsible for program intake, assessment, enrollment in appropriate in-house programs and referral to appropriate service providers located within the police area (referrals should occur within the first month of the station adjustment). This will require accurate record keeping on each referral and compliance with all reporting requirements as established by the Chicago Police Department.

Coordination of Services:

Respondents must be prepared to provide direct outreach to the juvenile, the juvenile=s parent/guardian, school, and other community institutions. This will include providing community-based services through in-house programs and/or referral to services through an established network of community service providers located within Police Area 4. Respondents must be able to demonstrate that they will make every effort to insure the increased and sustained participation of juveniles in any educational, recreational, social and/or afterschool programs in keeping with their case plan.

Familiarity with Juvenile Justice Issues:

Respondents must demonstrate familiarity and experience in developing components of the Balanced and Restorative Justice model within their service programs. Respondents must also demonstrate familiarity with the Chicago Police Department=s station adjustment process and provision of services to that target population.

Cost Effectiveness:

Respondents must prepare one budget form that is accurate, reasonable and appropriate for supporting the proposed activities and meeting the objectives within the amount of funding requested. In addition to completion of the budget form included in this packet, a detailed budget narrative is also required.

Section V. Format and Content Requirements

Failure to comply with the instructions of this RFP may be cause for rejection of Proposals due to non-responsiveness.

A. Format

Proposals should be prepared on 82@ x 11" letter size and typed with page numbers.

Submit at least one complete original signature set (clearly marked AOriginal@) and three (3) copies of all RFP documents.

B. Contents

The Proposal should consist of the following items, in this order:

1. Information Page (attached as Exhibit A)

2. The Narrative should consist of the following three parts, making reference to the Evaluation Criteria described in Section IV

Program Summary (Part 1--150 words or less)

< Provide a summary of the program which includes (a) the purpose of the program; (b) a description of how the proposed program enhances or expands on the current services available in the area; (c) a description of the anticipated benefits of the program; and (d) an explanation of the impact the program could have citywide.

Program Design: (Part 2--not to exceed 10 pages)

< Thoroughly describe the purpose and program design (specific elements of case management and coordination of services) proposed for the target area.

< Provide a rationale for, and explain how, the proposed program will successfully address the grant objectives listed in Section III.

< Describe the projected number of youth that will be served by age, race, and sex within the contract term.

< Provide process and outcome objectives for the program. Objectives are measurable statements that demonstrate what will be achieved.

< Describe the intake, assessment and referral procedures which will be offered by the program and the client monitoring efforts which will be undertaken. List and identify by name and location all outside referral agencies that will provide services, including specific services to be delivered, and geographical area covered.

< Describe how the program=s effectiveness will be monitored.

< Complete the implementation schedule form (attached as Exhibit B) which lists the tasks to be completed to begin the program, time frame for completing tasks, and assignment of tasks.

Qualifications of Respondent (Part 3--not to exceed 5 pages)

< Describe the overall operation, purpose and goals of the respondent agency.

< Briefly explain the respondent agency=s familiarity and/or knowledge of juvenile justice issues relevant to this RFP.

< Describe how the proposed program will be implemented in the area, including hours of operation, staff/employment practices, outreach efforts, and available facilities.

< Describe the respondent agency=s capacity to successfully carry out the program in the proposed time frame, including experience in working with this target population, other youth programs, and previous or current collaborative efforts with public and/or private agencies.

< Briefly explain the staffing and organizational structure for the program including (a) the roles of those primarily responsible for implementing the program; (b) the relevant qualifications, expertise, experience or capabilities of staff involved in the program; and (c) where the program fits into the respondent agency=s overall structure.

3. The Budget Form and Budget Justification (attached as Exhibit C) must be completed. The budget form should be submitted for the line items and costs needed to implement the program. A Budget Narrative (justification) to explain or provide additional information for the budget form must be submitted.

EXHIBIT A: INFORMATION PAGE

Request for Proposals for Juvenile Gang Intervention Partnership Program

Respondent’s=s Name and Address:

_________________________________________________

Telephone Number:____________________FAX Number:______________

Type of Organization:___________________________________

Name and Title of Contact Person:_______________________________________

(For program and budgetary questions)

Contact Person=s Telephone and FAX numbers:______________________________

(If different from above numbers)

Amount of Funding Requested:____________________________________

EXHIBIT B: IMPLEMENTATION SCHEDULE

CASE MANAGEMENT AND COORDINATION OF SERVICE FOR POLICE AREA 4

TASK

START DATE

COMPLETION DATE

ASSIGNED TO

BUDGET FORM AND JUSTIFICATION

BUDGET FORM: OPERATING COSTS

Project Expenses

Agency Personnel:

Position

12-Month=s Salary

Federal

Match

Total

SUB-TOTAL

Equipment:

# of Items

Cost per Item

Federal

Match

Total

SUB-TOTAL:

Material/Supplies:

SUB-TOTAL:

Travel:

SUB-TOTAL:

Contracts/leases:

SUB-TOTAL:

Project Expenses (continued)

Other: SPECIFY

Unit

Cost